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Copy linkThe art of owning compliance with OWN Trust and Every
OWN Trust is a small but growing multi-academy trust based in the heart of Peterborough, currently managing three primary schools, with plans to grow further in the coming years. The Trust’s Estates Manager, Craig Phillips, brings extensive experience in compliance and asset management. When Craig joined OWN Trust, he sought a comprehensive solution to streamline compliance tracking across the Trust’s schools. After discovering Every Compliance, he found a powerful tool that addressed the Trust’s needs, providing centralised oversight and real-time monitoring.
So impressed with the software’s capabilities, Craig has actively recommended Every Compliance to schools across Peterborough and Lincolnshire, helping to extend its benefits beyond the Trust itself.
Highlights
- Streamlined compliance monitoring
- A handy mobile app for easy task completion and management
- Real-time data and reporting functionality
Prior to implementing Every Compliance, OWN Trust faced challenges with managing compliance across its schools. The Trust had previously relied on inefficient, manual systems—such as Excel spreadsheets and Word documents—to track critical compliance areas, including health and safety, risk management, policies, and safeguarding. These traditional methods were time-consuming, prone to error, and lacked a centralised system for real-time visibility into the compliance status across multiple schools. The Trust needed a solution that could:
- Set and enforce compliance standards at the Trust level
- Centralise and streamline compliance reporting across multiple areas (e.g., health and safety, policies, risk)
- Provide real-time, actionable insights without relying on cumbersome spreadsheets
- Enable easy document storage and accessibility for all staff
After evaluating several compliance management systems, Craig and the Trust decided to implement Every Compliance due to its user-friendly interface and comprehensive features. He tells us, “Every school within the Trust can align its compliance efforts with the same standards, ensuring consistency and efficiency across all sites with Every Compliance. This central control allows the Trust’s leadership to set compliance benchmarks for areas such as health & safety, risk management, policies, and safeguarding.”
“The Every Compliance dashboard offers real-time reporting, providing a clear and up-to-date overview of compliance across all areas. This allows us to identify and prioritise issues instantly, eliminating the need for days of work spent compiling data from spreadsheets.”
Compliance with ease - with a handy mobile app!
Craig’s team found the Every system particularly easy to use, with mobile apps allowing staff to complete tasks and report compliance from anywhere on-site. He tells us, “The mobile app brings flexibility which has proved invaluable for maintenance and estates staff who can now manage compliance tasks directly from their smartphones whilst on the go.”
“One of the standout features is the ability to store all compliance-related documents in one centralised location. This ensures that everyone involved in compliance management has access to the latest versions of policies, risk assessments, and other critical documents.”
Sharing Every Compliance outside of OWN
Craig has leveraged Every Compliance to help local authority schools and other educational institutions outside the Trust. He has introduced Every to three nearby schools in Peterborough in the last few years, and after seeing the system in action, the headteachers were quick to adopt Every Compliance for their own schools.
In addition, Craig’s previous schools in Lincolnshire also adopted Every Compliance after hearing about its effectiveness at OWN Trust.
He tells us, “I think the fact that we’ve recommended Every to so many schools outside of our Trust is evidence of what a great piece of software it is. It has given us significant improvements in both our operational efficiency and our compliance management, not to mention the time and resource savings we’ve made by moving to a digital, centralised system.”
By adopting Every Compliance, OWN Trust has significantly improved its approach to compliance management, moving away from manual systems and spreadsheets to a fully integrated, real-time platform. The ability to set compliance standards centrally, monitor compliance with real-time reporting, and store all documents in one place has streamlined operations and improved efficiency across the Trust. As the Trust has plans to expand in the future, Every Compliance is poised to support its growth, helping to maintain high standards of compliance across all schools.
