Simplified record keeping for clients

The paperless office has long been seen as a vision of the future. In recent times we have seen the introduction of electronic Document Management solutions, secure document exchange software and ease of information sharing, but paper still persists.

Paperless office

There are many benefits of a digital future however for many in business, paper is still king, with paper receipts, invoices and bank statements still forming the bulk of their records. Accountants and Bookkeepers have to wade through the paper trail to create year end accounts. The big challenge is how to digitise the paper in a timely fashion.

Waiting until the year end to ‘digitise’ the records is still prevalent in most practices. The drawback is that this approach creates a huge amount of data entry which is time consuming and therefore limits the time Accountants can offer clients added value services.

Digital record keeping

Encouraging clients to ‘digitise’ their records throughout the year by recording all their transactions in a digital bookkeeping product such as KashFlow is a big step forward. This improves the efficiency of the practice as queries can be resolved in a timely manner, clients have an accurate view of their business and the year-end process is greatly simplified.  

However there are a number of clients for whom bookkeeping software is a step too far and still use paper records. IRIS now has a solution to address the needs of this client group - IRIS Snap.

IRIS Snap – simplified record keeping

IRIS Snap provides accountants with a mobile app led service to resolve the problem of clients arriving with bags of receipts and having to digitise that data or clients who simply do not have the time or will to keep their records digitally

Image capture, processing and posting 

Using the IRIS Snap mobile app allows small businesses to capture images of receipts, sales invoices and purchase invoices for seamless processing. The service processes the data into a format that can be published directly into KashFlow or exported into other bookkeeping solutions.

Increased Accuracy:

Using IRIS Snap minimises the occurrence of incomplete records or lost receipts and invoices by encouraging clients to ‘snap’ all records as they arise. As well as saving time clients can view historical transactions directly from the app providing a real-time view of their business records 

Reduced Admin

IRIS Snap provides scalability to the practice allowing for more work to be completed with the same capability and remaining profitable. It eliminates the time previously spent manually keying in data from paper records. Overall it reduces the administrative burden of monthly / quarterly / annual record keeping

It also frees up accountants time allowing them to focus on higher value advisory services rather than on low value bookkeeping activities. With access to accurate real time data accountants can provide feedback and governance advice in a timely fashion rather than at the year-end

The move towards a paperless practice has many benefits. The biggest include the need to improve practice efficiencies, optimize business processes, and reduce costs. 

The most efficient method to managing paper is to ‘touch the paper once’ ie digitise paper documents as they arise. IRIS Snap helps to realise this ideal scenario.   

Contact us for more information about IRIS Snap now here