Specialist payroll software for schools and trusts 

Our team of education experts has built Every Payroll By IRIS to handle every aspect of school and trust payroll administration. Catering for the likes of multiple posts with appropriate T&Cs, pay spines, term-time contracts and back pay, you can stop carrying out manual workarounds and rely on automated, live calculations – saving you time and reducing errors.

Every Payroll By IRIS handles the Teachers Pension Scheme and all Local Government Pensions Schemes, as well as major occupational schemes such as NEST. Pension tier information is automatically downloaded into the system, and contribution calculations are calculated at post level, ensuring your team is making the right contributions every month. Pensions reports, such as the MCR, are generated automatically, so your submissions are always in the right format without any hassle.

With open-API integration, you can link seamlessly to your HR system to pull across employee details into your pay run, eliminating duplicate data entry, minimising the risk of GDPR breaches, saving time and ensuring the accuracy of payroll information. Operate your HR system as your single source of truth for employee records, and distribute appropriate levels of control between HR and payroll functions.

Automated processes save time and improve accuracy, such as the auto-generated MCR and auto-calculation of retrospective pay increases, with tax and pensions changes applied. Our built-in link to the HMRC Data Provisioning Service (DPS) automatically pulls in tax code changes and student loan information, so you can’t make an oversight.

Gain peace of mind by staying ahead of changing payroll legislation. Every Payroll is fully HMRC-recognised and RTI compliant, and we’ll keep the software up-to-date to meet new legislation requirements so you don’t have to.

With Every Payroll By IRIS, payroll managers are in control, with powerful functionality, such as the ability to lock down payroll once cut-off has been reached and store data for the next payroll run. Processes can be tailored and controlled to your needs by including manual steps or approvals, improving accuracy and compliance.

Maintain continuous oversight by quickly visualising key information such as your monthly payroll cost, employee records and pay schedules, with the ability to drill down to discover root causes. FPS, payslips, BACS payments and pension provider reports are produced in one location within the system for easy sharing, and customisable report packs get the right information into the hands of those who need it without any extra effort.

Every Payroll By IRIS is cloud-native and works through a web browser, so there’s no infrastructure to maintain or updates to install, saving time and money – and there’s no need for backups or disaster recovery plans like there would be with running on-premise software. Staff can work remotely, supporting multi-site and flexible working, and there’s also access on any device 24/7, 365 days a year, for employees to securely access their pay information.

For multi-academy trusts, you can run as many payrolls as you like – and at any point of the month, which is perfect for MATs with growth ambitions when absorbing new schools. Moreover, each school within a MAT can view and run its own reports for sign-off, so there’s no more duplication of effort.