HR software for schools and trusts
Giving you complete control of school and trust-wide HR
For schools and trusts, successful HR management is about supporting your people – but it’s also about driving improvement.
Every HR is a powerful yet flexible system designed for schools and trusts. Whether you need end-to-end HR management or a more focused solution, every module is connected, customisable, and managed from a single screen.
And with Every HR’s level of oversight, leaders finally have the data and trust-wide functionality to make smarter, data-led decisions and drive positive change.
Integrate payroll with Every HR
A single HR and payroll solution
Whether you use our in-house software solution Every Payroll By IRIS or rely on our fully-managed payroll service Dataplan By IRIS, you can connect your payroll and HR systems so they work as one seamless system.
For example, changes made to employee details in Every HR are automatically reflected in your payroll system – there’s no need to manually re-enter or submit the same information.
Improve the accuracy of your payroll solution and make changes across the entire system – all via your Every HR interface.
Integrate HR with payroll, finance and data analysis
HR is at the heart of school or trust management – it makes sense that your school HR system works together with key functions like payroll and financial management.
Every HR is designed to connect seamlessly with systems like these. This saves you time, improves system-wide accuracy, helps uphold compliance, and gives you more data to play with.
Here are some of the vital systems Every HR can team up with…
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Payroll
Whether you want to run your payroll in-house with Every Payroll, or use our fully managed payroll and pensions solution, Dataplan, you can reduce manual entry, save time and improve accuracy with our fully integrated solutions.
“An employee changes their bank details in their Every HR self-service portal. The data is automatically pulled through to Every Payroll, ensuring correct payment on payday.”
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Budgeting
Syncing Every HR with IRIS Financial Planner allows you to pull in accurate current and future staffing data to budget more effectively.
“When budgeting for the next school year, you pull all staff records, pay scales and contracts from Every HR into IRIS Financial Planner. This gives you the real-time data you need to plan effectively – especially if you’re budgeting trust-wide.”
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Data analytics
If you’re a leader within a multi-academy trust, you can plug data from your Every HR system into IRIS Central, allowing you to overlay data from multiple systems for unique insights.
“Using trust-wide HR data, you notice one of your school’s English departments is performing poorly in pupil outcomes. Drilling deeper, you spot lower-than-average engagement with training. With this insight, you can take action to reverse this trend.”
Every HR for multi-academy trusts
Introducing complete trust-wide control
Establish HR processes and manage activity across your entire trust with Every HR’s MAT-level settings matrix.
- Make trust-wide changes, rather than manually configuring each school separately
- Create rules for job categories, pay scales, and more – and apply bulk changes
- Define groups (e.g. primary schools) and assign unique, customisable settings
Save time and ensure policy consistency across every single school in your trust with Every HR’s MAT-level controls.
What can Every HR do for you?
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Staff absence management
Manage school and trust-wide employee absence from a single dashboard. Approve online leave requests, speed up supply cover management, and analyse absence stats by duration, department, and more.
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Recruitment
Manage all key recruitment processes (from applications to approving new posts), minimise admin with self-service portals, and automatically populate new employee records to improve onboarding.
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Training and CPD
Keep track of training activity for all employees across your school or trust. Set automated reminders for upcoming courses, facilitate flexible e-learning, and allow staff to self-manage CPD via the online portal.
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Case management
Oversee all stages of case management across your school or trust, attach relevant documents case-by-case, track meetings and appeals with audit logs, and control user access for added security.
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Performance management
End-to-end school and trust-wide performance management for everyone; employees can track progress via the self-service portal, while managers can view objectives against organisational goals.
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Payroll integration
Integrate Every HR with your payroll process for a more accurate, end-to-end solution. Work from a single record of pay, reduce manual admin, collate key employee data and empower staff to self-serve via online portals.
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Single central record (SCR)
Access standard DfE checklists, create custom SCR checks and use your recruitment module to ensure onboarding record compliance – all through an interactive school or trust-wide SCR dashboard.
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Document and policy management
Centralise and standardise policy management; distribute important information, securely store documents, and facilitate secure digital signage to ensure staff have read important documents.
Why is Every HR perfect for schools and trusts?
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Total HR management
With Every HR, you have everything you need and more to manage every stage of the complete employee lifecycle – and all controlled from one single, easy-to-use system.
Total HR management means you have the tools and functionality to take care of:
- Recruitment
- Onboarding
- Pre-appointment checks
- Performance management
- Training and CPD
- Paying staff
- And much more.
Manage every piece of the HR puzzle from one single screen, whether you’re overseeing one school or dozens.
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Let tech do the heavy lifting
Managing HR within a school or across a trust can be incredibly complex – it’s why Every HR is designed to make day-to-day HR management easier.
- Rely on automated functions to eliminate unnecessary admin; e.g. automatic transfer of a new starter’s applicant data into their new employee record during onboarding
- Set it and forget it with useful reminders; e.g. an alarm to alert you when data required for SCR is about to expire
- Make changes in bulk to certain groups using bespoke settings, allowing you to make adjustments more easily in less time (especially if changes are trust-wide).
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Empower employees to self-serve
Every HR provides your employees with a secure online self-service portal, through which they can access a range of HR and payroll information.
There’s no need for staff to go through your HR team for basic queries. Employees can simply log into their portal and submit a request (e.g. updating bank details), view their payslip information, or record completion of a recent training course.
This not only saves your HR team time, but it ensures your employees feel more engaged and catered to; plus, they can access the portal at any time, via any internet-ready device.
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Greater visibility for leadership
Exceptional HR isn’t just about facilitating well-oiled workforce management day-to-day: HR data is an invaluable tool for leadership when it comes to driving improvement.
From employee skills matrices to trust-wide absence patterns, Every HR provides school and trust leadership with the data you need to:
- Plan effectively for upcoming challenges, such as staff changes
- Spot areas of weakness (e.g. high turnover in a particular department) and take appropriate action
- Identify what’s going well (e.g. a school with higher levels of engagement in training) and find out why, so successes can be replicated elsewhere.
For trusts, you can also flow data from Every HR into IRIS Central, providing you with even greater insight and visibility of your schools.
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Designed for schools and trusts
Every HR is an HR software solution created specifically for schools and multi-academy trusts, designed to meet their complex, school-specific workforce management needs.
This isn’t an all-purpose HR system with an education bolt-on: it’s a custom-built, end-to-end HR solution with every kind of function a school or trust could need, including:
- multiple payrolls, pay spines and education-specific payroll nuances
- single-central record
- workforce census functionality
- and central MAT control for trusts.
Meet the people Every HR is partnered with
“From a value point of view, the change to Every HR ticked every box. We’ve been able to focus our HR team and get twice as much technical support for HR matters, without having to increase the charge to schools. Paying for Every HR for our entire trust is financially better value than employing more staff.
On the ground, the Absence Management module has made the biggest difference. Historically, schools were returning spreadsheets detailing staff absences to the HR team at the end of every month. It could take 6-8 weeks for records to be updated.
Now, absence records are updated by 11 am every day in every school. We’ve got a proper trail of return to works, and that process has become far easier to manage. We instantly know who’s hit an absence trigger, and it’s also encouraging staff to take more accountability for their attendance, too.”
Speak to an expert
Discover truly school and trust-wide HR management and find out how Every HR can support your school or trust by signing up for a free demo.
Frequently Asked Questions (FAQs)
Learn more about Every HR and how it can support your school or trust.
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Of course – to see Every HR in action and get an insight into how it works and what it can do, simply sign up to speak to one of our experts and arrange for a free product demo.
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As a cloud-based solution, any updates to Every HR are actioned automatically and remotely by IRIS software specialists.
As a school or trust, you never have to worry whether your HR software is up to date, and there’s no need to monitor or manually install updates or patches.
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Every HR is a modular software solution, which means it’s made up of numerous modules, each with a particular function or purpose.
With Every HR, you can pick and choose which modules work best for you. That means you can start by using a small handful of modules and, as your school or trust’s needs evolve, add new modules without any disruption or fuss.
Some of the Every HR modules you can use include:
- Employee management
- Absence management
- Recruitment
- Training and CPD
- Performance management
- Single central record (SCR)
- Expenses and additional hours
- School workforce census
- Documents and policies
- Case management
- Self-service employee portal.
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Every HR is designed to help schools and trusts improve the recruitment process while making life easier for your HR or recruitment teams.
Every HR allows you to:
- Manage and oversee all key recruitment processes (e.g. post approvals, onboarding, etc.) across all your school or trust from one area.
- Automatically update your school or trust website with new vacancies and receive applications online.
- Create customised new starter and leaver tasks, so you can map out each step of the recruitment journey and bring consistency to your recruitment process.
- When an applicant becomes an employee, transfer their data automatically into a new employee record with click-through onboarding.
Finally, if you or your trust need to review your ED&I statistics, simply choose what you want to analyse and export your data as a report with just a few clicks.
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Every HR includes an SCR module to support schools and trusts in maintaining a single central record. Functionality includes:
- Interactive dashboard that automatically highlights missing information (e.g. date of last check) to ensure greater accuracy.
- Standard DfE checklist for basic compliance, plus functionality to create custom checks (e.g. online searches for recruitment).
- Integration with your recruitment system so you can check off onboarding and recruitment requirements.
As a MAT, you can view the status of every single one of your schools’ SCRs from one central location. With this single source of truth, you can offer even more effective support and take action as needed.
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Every HR has a powerful and comprehensive case management system, providing your school or trust with:
- Complete visibility over all stages of case management (e.g. status of activities)
- Secure document storage, for attaching supporting documentation case-by-case.
- An audit log to automatically track all meetings and appeals for cases.
- Customisable controls to restrict user access and better protect confidential data.
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As part of Every HR’s case management module, you can track and manage a range of different case types, including:
- flexible working requests
- job evaluations
- organisational changes
- probations
- settlement agreements
- transfer of undertakings (TUPE)
- whistleblowing.
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IRIS Education provides a range of powerful solutions (both software and service-based) for schools and multi-academy trusts.
Alongside connecting 4 million UK families to their children’s schools, IRIS Education supports over 12,000 UK schools with software solutions and is an edtech partner to over 70% of multi-academy trusts.
From pupil and parent engagement platforms and cashless catering apps to HR, finance, and school management information systems, IRIS Education is your complete software and service partner.
Related products
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Collect and reflect on data from across your multi-academy trust
Support your trust with the data and insight you need to improve strategy and decision-making.
From improving student outcomes to boosting teacher retention, tap into data that can help you achieve goals across your trust today.
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Manage every step of your school or trust’s payroll in-house
Designed to work in perfect harmony with Every HR, Every Payroll By IRIS is a cloud-based payroll and pensions system created specifically for schools and trusts.
From managing payroll for multiple posts to Teachers’ Pension Scheme reporting, discover the school-specific functionality you need to improve how you run payroll.
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Powerful financial planning and budgeting software for schools
Simplify school or trust-wide financial planning and budgeting with IRIS Financial Planner.
Create monthly payroll and budget reports, model alternative budget scenarios, apply automatic budget consolidation for trusts, and more with this easy-to-use but feature-rich school software.
Want to find out more?
Get in touch with our team.
