Its time to make the move!
It’s time to join over 12,000 employees in migrating to Staffology Payroll, where we are supporting more than 300,000 employees!
Think of it like any other software update; the product is evolving to keep pace with changes in technology and legislation, and to ensure customers experience the greatest opportunity to improve their productivity and drive greater efficiencies for both their businesses and employees.
As our leading payroll solution, Staffology Payroll brings businesses market leading capabilities and we are dedicated to transforming the future of payroll!
What is Staffology Payroll?
Powered by cloud software, Staffology Payroll is a next-generation solution that makes running your payroll even easier and faster. Like Earnie, Staffology Payroll is HMRC-recognised so you can enjoy the same reliability and support you’ve come to expect from IRIS, plus some exciting new features.
We believe our customers deserve the very best in technology. That’s why we are moving Earnie customers to Staffology Payroll once your contract for Earnie is due for renewal.
What you’ll get out of Staffology Payroll
Here are some of the benefits of Staffology Payroll we’re looking forward to sharing with you:
- Scalability: Everything you need to run payroll, whether it’s 50 or 5000 employees – Staffology Payroll has the flexibility to grow with your business.
- Cloud-based: Access this fully online system anytime, anywhere; all you need is an internet connection
- Automation: Rely on smart automation features to cut down on admin and guarantee greater payroll accuracy – we automate every part of the payroll run!
- Flexibility: Staffology Payroll hosts comprehensive APIs for simple integrations with a range of IRIS and 3rd party software and tools, allowing you to choose those which suit your specific business needs. This includes accounting software, time and attendance, pension providers and HR software.
- Time saving: Allows you to set up your tasks to take care of themselves using functionality such as workflows to suit your organisation’s structure.
- No need for tech expertise: Staffology Payroll hosts a user-friendly interface, which you can customise to your business’s specific wants and needs.
Feature comparison
| Staffology | IRIS Earnie | |
|---|---|---|
| Payroll Automation The automatic submission of payments, journals and pension contributions. | ||
| Powerful, Comprehensive API Connection with the other systems or apps that you use to run your business such as such as accounting, HR and payment software, pension providers and payslip portals. | ||
| A branded portal | ||
| Off-Payroll Workers | ||
| Construction Industry Scheme Payroll functionality | ||
| Automatic HMRC Coding Notices Functionality to automatically check for and apply coding notices via connection to HMRC | ||
| National Minimum Wage automatic updates | ||
| Auto Enrolment Assessments | ||
| Pension Management | ||
| Legislation appropriate for England, Scotland, Wales & Northern Ireland | ||
| Statutory Pay | ||
| HMRC Recognised | ||
| Customisable Payslips | ||
| Comprehensive Reports Pre-built reports to help with checking and reporting on payroll such as variance, gross to net, pension contribution and journals. | ||
| BACS & Faster Payments | ||
| Easy, no install set up | ||
| Weekly releases of features & enhancements | ||
| Online P11d Submission without the need for additional software | ||
| Payrolling of benefits | ||
| Payroll rollback | ||
| Deliver payslips via My E-pay Window | ||
| Deliver payslips via Open Payslips | ||
| Average Holiday Pay | ||
| Occupational Sick Pay | ||
| Occupational Maternity Pay | ||
| Automated Tax Code download from HMRC |
What data migrates to Staffology Payroll
When moving from Earnie to Staffology Payroll, you can use the IRIS Payroll Migration Tool as guidance on how to migrate your data and system settings in a matter of minutes, including:
- Employer details
- Employee details
- Next pay day
- Year-to-date amounts
- Pay codes
- Pensions
- Attachment orders
- Automatic enrolment details
- Holiday leave settings (selected)
- Employment allowance indicator
- Apprenticeship levy indicator
- Apprenticeship levy allowance
- HMRC values (selected)
The migration of data is all automated with the Migration Tool, so there is no need to worry about losing important data. Should you require any assistance, please contact migrations-staffology@iris.co.uk.
Migration Timeline
We will be in touch along the way to guide you through the process.
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Ready to get started
4 months
You will have received an email with information about getting ready to migrate. This is a good time to take a look at the IRIS Earnie Payroll Help Centre to find out more about the process.
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Staffology Contract
3 months
You will be sent a new contract close to your current contractual renewal date. You will also be able to work with our sales team to request an amended offer to suit your business’s needs. At this time, you need to create an account and take a trial to familiarise yourself with Staffology Payroll.
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Contract signed
2-3 months
Away we go! Now you’ll be able to access Staffology Payroll straight away. Billing will begin on your assigned start date OR when you submit your first pay run within Staffology Payroll.
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Migrate your data
1-2 months
We’ve created a migration tool to make the process as easy as possible! It’s as simple as inputting a key from your old system into your new one. You can read more about this and watch a demonstration within the IRIS Earnie Payroll Help Centre
How much will it cost?
Staffology Payroll has a different cost model to IRIS Earnie where you will pay per payslip – and that cost reduces as you add more payslips. You’ll need to commit to a 12-month contract and will be billed on a monthly basis in arrears for the number of payslips you use.
| First 19 payslips: | £39 per month |
| 20 to 50: | £1.95 per month |
| 51 to 10,000+ | POA |
Customer Stories
“I have processed a payroll as a dummy to compare to Sage… no comparison, Staffology is AMAZING! LOVE IT! Been using Sage for 20 years so I know my way around a payroll and I cant believe how great yours is. Blown away!”
rocketsoftware.co.uk
“Staffology is a great piece of payroll software. It has enabled me to free up a lot of time through its innovative use of automation that I have not seen in other products. Not only can I set payrolls to run automatically, Staffology will also send out the reports and payslips for me without any intervention. The constant stream of development that goes into it also provides new benefits such as the links to accountancy and HR software”
yourpayrollteam.com
“Usually – and with any payroll software I’ve ever used in the past- it takes weeks to get a response to a simple question! But two hours later and I’ve not only got a response but a new report to boot! AMAZING!”
dkbaccountancy.co.uk
“I wholeheartedly recommend Staffology payroll as it has reduced our repetitive payroll processing time by a one third. Prior to using Staffology our payroll processing took 3 weeks and required 3 staff members on average. With the use of Staffology, we have one staff member working intermittently on payroll over 3 days.”
jraja.co.uk
Customer FAQs
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We will be in contact approximately 4 months before your contractual renewal to tell you more about the upgrade and explain the migration process step by step.
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Not at all, we will be giving customers 3 months on their existing product to migrate their data, which is why we are asking you to wait until you receive your email – so we can set that up for you and guide you through the migration process within plenty of time.
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We will be in touch 3-months prior to the renewal date of your current product contract, you’ll be sent a personalised Staffology offer and contract. We run it this way as it makes the process easier for you, but if you have any questions please contact migrations-staffology@iris.co.uk.
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Our upgrade tool does the heavy lifting for you by moving your data from your existing product to Staffology Payroll. You can find more info on the upgrade here.
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Support for IRIS Earnie will come to an end in March 2025. This is why we are urging customers to move to our replacement product Staffology Payroll ASAP.
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Unfortunately not, it is a one-way migration process. Staffology Payroll is where we will be making our investment to develop the capabilities and automation. If you choose to, you’ll be able to run the two software packages in parallel for a limited time as you wait for your new contract to begin.
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Staffology Bureau Payroll has been designed specifically to meet the unique demands of multi-company payroll service provision. To find out more about Staffology Bureau and pricing, please get in touch with your account manager or our IRIS sales team.
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Make sure you’ve taken a trial to see how it works and familiarise yourself with Staffology Payroll. It’s now time to tailor and sign the contract via DocuSign when you are comfortable, and follow the instructions in the Help Centre to get your started. You can choose to amend the start date and/or the price banding that you’ve been allocated to suit your business’s needs.
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It will vary based on the number of clients and payslips you process, but on average we find it takes between 5 and 10 minutes.
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Yes, you can still log into your old payroll product and access the information; though after your license for your old product expires, you will no longer have access to its full functionality.
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If Staffology Payroll isn’t the solution for your business, another option is to outsource your payroll requirements, we have Fully Managed Payroll to support your business.
